2025 VDFP Board Director Update

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2025 VDFP Board Director Update

2025 VDFP Board Director Update

The Victoria Division’s Nominations Committee is pleased to share that all board director positions for the 2025–26 term have been successfully filled. As a result, no election will be held this year.

The board of directors plays a vital role in representing the interests of our VDFP membership and advancing our shared vision — a community where family physicians thrive and lead excellent care for all — in alignment with the Division’s values and mission. We are grateful to all those who expressed interest and to the dedicated individuals who have stepped forward to serve.

The new board members will be officially announced at the upcoming Annual General Meeting on October 20, 2025.

We look forward to welcoming our new directors and continuing our work together to support fulfilling, sustainable family practice in Victoria.

If you have any questions or would like more information, please contact us at [email protected] or call Nicole Dehoop at 1-877-790-8492, ext. 1.

 

Frequently Asked Questions

Current board members describe three key benefits:
  • The unique opportunity to advocate for fulfilling, sustainable family practice in Victoria. The role offers the potential to be a catalyst for improving the lives of local physicians and patients by utilizing grassroots efforts and actively engaging at the tables where decisions are made.
  • The professional networking opportunities that being part of a group of passionate, supportive and inspiring physician leaders opens up.
  • The leadership development opportunity a board director role presents. Particularly for doctors early in their career, serving on the board is a valuable way to grow and learn from experienced colleagues while building leadership and advocacy skills to effect positive health change within our community.
  • The board is the Division’s governing body. It ensures that the Division is transparent, represents the interests of its membership and advances the vision in alignment with Division values and mission. Board directors set the strategic direction, provide leadership and stewardship of the activities, and assume fiduciary responsibility.
  • The board also reviews committee/program requests or advocacy issues that are brought forward and determines actions or policies.
  • Directors aren’t expected to be experts in running a non-profit, which is the executive director’s role. The board also has great staff support for finance, legal, etc. and all the FPSC/Doctors of BC expertise to draw on. View the Role of the Board of Directors Policy.
  • Directors are asked to attend as many board meetings as possible and to come to the meeting prepared for input and discussion, i.e. to read the meeting materials prior.
  • The board meets no more than once a month, for 3 hours (in-person). The average required prep time is one hour. Board meetings usually occur on the second Thursday of a month.
  • Board members are also encouraged to attend the AGM. The Board Meetings Policy can be viewed here Board Meetings Policy.
  • Board directors are paid the current Doctors of BC sessional rate for meeting and prep time and for any other activities they choose to participate in due to their director role.
  • For this election only, and in accordance with VDFP bylaw 8.2 (“To the extent possible, approximately half of Director positions will become vacant for election or re-election each year”), the board is specifically planning to correct the imbalance in the number of director elections occurring year-over-year by allocating two of the vacant positions as one-year terms and three as two-year terms. VDFP bylaw 8.5(f) provides that nominees will be deemed to be elected in the order of those nominees receiving the most votes. Preference for the one-year terms will be given to incumbents and/or nominees with previous division experience or other board experience.
  • Directors can be re-elected twice. Chairs can be re-elected twice and may, at the request of the board, be asked to extend their term for continuity and succession. View the Board Membership Policy.
  • The most important prerequisite is passion to make a difference as a leader. All board directors are passionate about health promotion and about advocacy for their colleagues and family medicine. You’ll be taught all else as needed. Use the board role as an excellent leadership development opportunity!
  • Yes, the Division is committed to support board members in any way we can. Specifically, all board directors are encouraged to take the physician leadership development program through SFU. This is an excellent program that most board members have completed.
  • We encourage physicians to pursue Indigenous Cultural Safety training. The San’yas course is available at no cost if a physician has privileges through Island Health, otherwise VDFP can support.
  • In addition, there are board development group sessions.
  • Courses that individual directors are interested in can be covered as well. In this case, the board member would submit a simple application form to the board for approval.
  • There is no need for public speaking as part of a regular board director role.
  • The Dine & Learns (Zoom & Learns) have a brief board announcement at the beginning of the event and board members are encouraged to participate.
  • The board chair role does involve public speaking (e.g. chairing meetings, presenting at AGM). If a board director chooses to take on a lead role for a particular project, then presenting, chairing, or other public speaking may result from that additional, board-independent commitment.
  • The board director role is also different from the role of a media spokesperson. This role, too, is independent from board membership, and media spokespeople receive specific media training.
  • The basic time commitment for the board is 3.5 hours/month if the board meets every month and a member is able to attend every meeting.
  • There is no expectation of a board member to take on additional leadership roles (e.g. lead a committee or project), although some of our board members do choose to wear several hats. The satisfaction associated with having a tangible impact often stirs interest in providing additional leadership. This is an excellent opportunity for personal development.
  • Serving on the board can and should absolutely align with your work-life-balance priorities.
  • Interested members are welcome to join a board meeting for a first-hand impression.
  • Conversations with potential candidates happen continuously throughout the year. Interested members are welcome to contact a board director for more information anytime by emailing [email protected]
  • There is an annual call for Elected Director nominations and Expressions of Interest for appointments to the board. All nominees for the board, regardless of how they are identified, will be selected by the nominations committee.
  • There is a separate process for residents. View the Elected Directors Nomination Process and Election Procedures.
  • All directors will be announced at the Annual General Meeting in October.
  • There are six elected director positions and in 2025-26 there are five openings.
  • We are looking for additional representation to bring new perspectives to the board and distribute the work equitably.
  • Once all board members have been confirmed by the membership at the AGM, the board will determine who will be the new chair, treasurer, and secretary.
There are four sub-committees of the board that meet at various times throughout the year. All members of these committees are compensated at the current sessional rate plus any meeting preparation time.
  • The Governance Committee supports the work of the board. They review the strategic and operational plans and policies to ensure they reflect current practices. Typically, the Governance Committee meets quarterly for 1.5 to 2 hours or as needed.
  • The Finance and Audit Committee oversees, reviews and develops recommendations to the board regarding the financial performance and risk to the VDFP. This committee meets quarterly for 2 hours.
  • The Human Resources Committee supports the successful recruitment, performance, development of the executive director. Membership is appointed by the board and the chair is determined by the committee. The HR Committee meets at the request of the chair, about twice per year.
  • The Communications Committee develops and maintains the communication strategy for the Division. Committee members are appointed by the board. Typically, this committee meets about every 2-3 months or at the request of the chair.

The Newsflash

The Victoria Division of Family Practice keeps members informed through a bi-weekly Newsflash.

Pathways

An online resource that provides current and accurate referral information and more

Membership Policy

The board of directors of the Division aspires to attract as many eligible physicians to join the Division as possible.

VDFP Bylaws

Review Victoria Division Policies, Bylaws and Guidelines.

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  • Victoria Division of Family Practice
    404-1025 Johnson Street
    Victoria, BC V8V 0G7 Canada
  • [email protected]
  • 1-877-790-8492
  • 778-698-4570
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The Victoria Division of Family Practice acknowledges with great respect that our office is located on the traditional, ancestral, and unceded territories of the Lək̓ʷəŋən speaking peoples, known today as the Xʷsepsəm and Songhees Nations. We are grateful to be working on these lands. We are committed to ongoing learning and to actively contributing to reconciliation.

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The Victoria Division of Family Practice acknowledges with great respect and appreciation that our office is located on the traditional, ancestral, and unceded territories of the Coast Salish nations. We are privileged to be working on the lands of the Lək̓ʷəŋən (Lekwungen/Songhees) and WSÁNEĆ (Tsartlip, Tsawout, Tseycum) Peoples.

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